Cubmaster

Everything that the Cubmaster does is aimed at helping the individual scout.

Qualifications: Is at least 21 years old and is registered as an adult leader of the BSA. Should be a leader who is able to communicate well with adults as well as youth. Should be able to delegate responsibilities and set a good example through behavior, attitude, and uniform. Preferably a member of the chartered organization.

Responsibilities: The Cubmaster's responsibilities are to: 

• Complete Cubmaster Fast Start training and leader position-specific training. Attend monthly roundtables.
• Plan and help carry out the Cub Scout program in the pack according to the policies of the BSA. This includes leading the monthly pack meeting, with the help of other leaders.
• With the pack committee, develop and execute a year-round recruitment plan for recruiting boys and girls into Cub Scouting.
• Know about and use the appropriate and available literature, including the Den & Pack Meeting Resource Guide, the Webelos Leader Guide, and this resource.
• See that the pack program, leaders, and Cub Scouts positively reflect the interests and objectives of the chartered organization and the BSA.
• Work with the pack committee on program ideas, selecting and recruiting adult leaders, and establishing a budget plan.
• Guide and support den leaders. See that they receive the required training for their positions.
• Help organize and encourage graduation into a Scout troop by establishing and maintaining good relationships with local Scout troops.
• Maintain good relationships with parents and guardians. Seek their support and include them in activities.
• See that Cub Scouts receive a quality, year-round program filled with fun and activities that qualify the dens and pack for the National Summertime Pack Award.
• See that the responsibilities specified for the assistant Cubmaster are carried out.
• Help the pack committee chair conduct the annual pack program planning conference and the monthly pack leaders’ meetings.
• Work as a team with the pack committee chair to cultivate, educate, and motivate all pack leaders and parents or guardians in Cub Scouting.
• Take part in the charter review meeting and annual charter presentation ceremony.
• Request den leaders for all Cub Scout dens and, after selection, see that they are trained. Recognize the den leaders at pack meetings.
• Conduct impressive advancement, recognition, and graduation ceremonies. For Webelos ceremonies, involve Scoutmasters and other Scout leaders.
• Meet with the unit commissioner, Webelos den leader, and Scoutmaster to establish plans for the Webelos Scouts’ transition to Scouting.
• Encourage high advancement standards from all Cub Scouts.
• Help bring families together at joint activities for Webelos dens (or packs) and Boy Scout troops.
• Support the policies of the BSA.

Assistant Cubmaster

The Cubmaster has a big role. Having assistant Cubmasters allows him or her to share responsibilities. Every pack should have at least one assistant Cubmaster, but most packs have two or three.

Qualifications: Is at least 18 years old. At least one assistant Cubmaster should be able to replace the Cubmaster’s position in case of an emergency. If a pack has only one assistant Cubmaster, he or she must be at least 21 years old. In packs with more than one assistant Cubmaster, one must be at least 21 and the additional one may be at least age 18. The assistant Cubmaster is recommended by the Cubmaster, approved by the pack committee and chartered organization, and registered as an adult leader of the BSA.

Responsibilities: An assistant Cubmaster’s responsibilities (as designated by the Cubmaster) are to:

• Help the Cubmaster as needed. Be ready to fill in for the Cubmaster, if necessary.
• Complete Cubmaster Fast Start training and position-specific Basic Leader Training. Attend monthly roundtables.
• Participate in pack meetings.
• Supervise den leaders and see that they are trained.
• Conduct the monthly planning meetings for all den leaders to plan and coordinate weekly den meetings and pack meeting participation.
• Work with neighborhood troops that supply den leaders and into which Webelos Scouts may graduate.
• Along with the pack committee, develop and promote an ongoing plan for recruiting new boys and girls.
• Along with the Cubmaster and pack committee, assist with pack reregistration.
• Help with pack activities, such as dinners, derbies, bike safety workshops, and service projects.
• Along with the pack committee, coordinate outings to see that the pack and dens qualify for the National Summertime Pack Award.
• Participate in the annual pack program planning conference and pack leaders’ meetings.
• Support the policies of the BSA.

Pack Committee Chair

The pack committee chair leads the pack committee and thus is responsible for the administration, oversight, and support of the pack program. The pack committee chair’s role is to

• Maintain a close relationship with the chartered organization representative and the chartered organization to cultivate harmonious relations and maintain communications.
• Confer with the Cubmaster on policy matters relating to Cub Scouting and the chartered organization.
• Supervise pack committee operation by
  • Calling and presiding at pack leaders' meetings.
  • Assigning duties to committee members.
  • Planning for pack charter review, roundup, and reregistration.
  • Approving bills before payment by the pack treasurer.
• Conduct the annual pack program planning conference and pack leaders’ meetings.
• Ask the committee to assist with recommendations for Cubmaster, assistant Cubmasters, and den leaders, as needed.
• Recognize the need for more dens, and see that they are formed as needed.
• Work with the chartered organization representative to provide adequate and safe facilities for pack meetings.
• Cooperate with the Cubmaster on council-approved money-earning projects so the pack can earn money for materials and equipment.
• If the Cubmaster is unable to serve, assume active direction of the pack until a successor is recruited and registered.
• Appoint a committee member or other registered adult to be responsible for Youth Protection training.
• Develop and maintain strong pack-troop relationships, and work closely with the unit commissioner and other pack and troop leaders in bringing about a smooth transition of Webelos Scouts into the troop.
• Support the policies of the BSA.

Secretary

The secretary ensures proper records are kept within the pack. Specifically, the secretary will:

• Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders access needed tools.
• Acquaint den leaders with the contents of the Pack Record Book so that they will know how to supply the information that should be recorded there.
• Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book or special software.
• Maintain an inventory of pack property.
• Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
• Keep notes on business conducted at pack leaders’ meetings. Record only key items such as things needing follow-up or items for the history of the pack.
• Notify leaders of pack leaders’ meetings and other activities.
• Provide den leaders with records and forms for meetings.

Treasurer

The treasurer ensures the pack’s finances are sound. Specifically, the treasurer will:

• Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
• Open or maintain a bank account in the pack’s name and arrange for all transactions to be signed by any two of the following: Cubmaster, pack committee chair, secretary, or treasurer.
• Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
• Collect dues from den leaders at the pack leaders’ meeting, preferably in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.
• Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated recordkeeping system in the pack.
• Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift.
• On the request of den leaders, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Cubmaster and pack committee so that the boy can earn dues.
• Periodically report on the pack’s financial condition at the monthly pack leaders’ meeting. Make regular monthly reports to the pack committee at the pack leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
• Provide petty cash needed by leaders. Keep a record of expenditures.
• Guide the pack in conducting council-approved pack money-earning projects.

Advancement Chair

The advancement chair helps boys move through the ranks of Cub Scouting and transition into a Boy Scout troop. The advancement chair will:

• Have a working knowledge of the Cub Scout advancement plan.
• Help plan and conduct induction and advancement recognition ceremonies, coordinating as needed with the Webelos den leader or Scoutmaster.
• Educate parents, guardians, and pack committee members in ways to stimulate Cub Scout advancement.
• Promote the use of Cub Scout den advancement charts and other tools to recognize and record advancement in the den.
• Collect den advancement reports at pack leaders’ meetings for use when ordering badges and insignia from the local council service center.
• Promote Boys' Life magazine as an aid to advancement.
• Help build or obtain advancement equipment for use in making advancement ceremonies more effective.
• Promote the wearing and proper use of uniform and insignia.

Events Chair

This position helps the boys develop a love for the outdoors. Specifically, the outdoor activity chair will:

• Help the Cubmaster plan and arrange for outdoor activities.
• Arrange for property, fire, and tour permits when required.
• Arrange for safe transportation when needed.
• Plan first aid for emergencies.
• Help Webelos den leaders plan overnight campouts. Help arrange for equipment as needed.
• Arrange for Safe Swim Defense implementation for all outings involving swimming.
• Plan outings to help pack and dens qualify for the National Summertime Pack Award.
• Help inform parents and guardians about opportunities for family camping. Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) before any pack campout.
• Help promote day camp and resident camp opportunities.
• Be aware of BSA health and safety requirements, and see that they are implemented.
• Know and carry out BSA outdoor program policy related to Cub Scouting. Review all activities to ensure that unit leaders comply with BSA policies in the Guide to Safe Scouting.

Membership and Reregistration Chair

This position is essential to the health of the pack. The chair will:

• Along with the Cubmaster and pack committee, develop and carry out a plan for year-round membership growth.
  • Conduct an annual census of boys in the chartered organization for systematic recruitment.
  • Work with pack committee members to promote recruitment plans.
  • Visit new families in their homes to facilitate recruitment.
  • Follow up on Cub Scout dropouts to help return them to full, active membership.
• Plan, coordinate, and lead the annual rechartering process.
  • Prepare registration papers and an annual report to the chartered organization. Secure signatures and registration fees for the coming year.
  • Arrange for the annual membership inventory, a uniform inspection, and the annual charter review meeting.
  • Help the Cubmaster and chartered organization representative plan and conduct the formal charter presentation.
  • With the chartered organization representative, submit a charter application and annual report to the chartered organization for approval.
• Along with the Cubmaster and pack committee, see that eligible boys transition to the next rank's den at the appropriate time, and that Webelos Scouts and parents/guardians have a smooth transition into a Boy Scout troop.
• Along with the Cubmaster, follow up on former pack members who are now Boy Scouts and recruit them as potential den chiefs.
• Arrange for periodic uniform inspections with the unit commissioner.

Pack Fundraising Coordinator 

This coordinator is responsible for the major fundraising effort of the Pack.

• Propose fundraising ideas to Pack Committee for approval
• Research fundraising opportunities for the Pack / Scouts
• Coordinate or Identify a committee to run other individual Pack fundraising efforts
• BSA Popcorn (Trails End):
  • Attend District Popcorn kickoff meeting in August/September
  • Distribute Popcorn sales materials to Scouts & parents, explain rules, etc.
  • Schedule Show and Sells with local merchants and schedule Scouts and parents to work
  • Acquire prizes and incentives
  • Collect orders from scouts and turn in orders to District Office by due date specified in
  • Pickup popcorn and distribute to scouts
  • Collect money from scouts and turn in to Pack treasurer
  • Get check from Pack Treasurer and turn in to District Office by due date
• Actively engage parents, community members and businesses to engage in signing up for Donations (Amazon, restaurants, etc.)
  • Promote these Programs: Pack meetings, Church Bulletins, Banners, etc.
• Award Fundraiser Prizes at Pack meeting